ROI Calculator XLSX (Free Excel Template)
Model ROI, payback period, and NPV, then download an editable Excel (XLSX) workbook with transparent formulas—no email gate.
ROI calculator + Excel (XLSX) template
Model monthly cashflows (ramp-up + discounting) and download a spreadsheet-ready workbook.
Results
Break-even timeline
Chart shows cumulative net cashflow (up to 60 months). Payback is when cumulative net becomes positive.
12-month preview
| Month | Cost | Benefit | Net | Cumulative net |
|---|---|---|---|---|
| 1 | 5500 US$ | 400 US$ | -5100 US$ | -5100 US$ |
| 2 | 500 US$ | 800 US$ | 300 US$ | -4800 US$ |
| 3 | 500 US$ | 1200 US$ | 700 US$ | -4100 US$ |
| 4 | 500 US$ | 1200 US$ | 700 US$ | -3400 US$ |
| 5 | 500 US$ | 1200 US$ | 700 US$ | -2700 US$ |
| 6 | 500 US$ | 1200 US$ | 700 US$ | -2000 US$ |
| 7 | 500 US$ | 1200 US$ | 700 US$ | -1300 US$ |
| 8 | 500 US$ | 1200 US$ | 700 US$ | -600 US$ |
| 9 | 500 US$ | 1200 US$ | 700 US$ | 100 US$ |
| 10 | 500 US$ | 1200 US$ | 700 US$ | 800 US$ |
| 11 | 500 US$ | 1200 US$ | 700 US$ | 1500 US$ |
| 12 | 500 US$ | 1200 US$ | 700 US$ | 2200 US$ |
Preview shows the first 12 months. Download XLSX for the full schedule and formulas.
Methodology
We model ROI as monthly cashflows and derive payback and NPV from the cumulative series.
- Separate one-time vs recurring costs and benefits.
- Ramp-up gradually increases recurring benefits until full realization.
- Payback is the first month cumulative net cashflow reaches 0 or above.
- NPV discounts future net cashflows using your annual discount rate.
Common pitfalls
- Keep units consistent (monthly vs annual).
- Don’t forget recurring costs like support, tooling, or licenses.
- Ramp-up affects payback: benefits rarely start at 100%.
- Avoid double counting benefits (e.g., time saved and revenue uplift from the same change).
References
Related tools
More free calculators to support your planning workflow:
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What you get
ROI + payback + NPV
Decision metrics based on monthly cashflows, not a single formula.
Excel workbook download
A multi-sheet XLSX template with assumptions and a cashflow schedule.
Shareable link
Copy a URL that preserves your inputs for teammates.
Formula transparency
Downloaded workbook preserves formulas so Finance can audit and tweak.
How it works
Enter inputs
Add one-time and monthly costs and benefits.
Review results
See ROI%, net ROI, payback months, and NPV.
Download XLSX
Get an editable Excel workbook with formulas and cashflows.
FAQ
Need an ROI spreadsheet you can share?
Build your model in minutes and download a finance-friendly XLSX template.
Start nowThis tool provides estimates only and does not constitute financial advice. Verify assumptions and formulas with your Finance team.